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GDPR

Mar 1, 2023

GDPR Information and guidance

Data protection legislation covers everyone about whom you keep personal data. This includes employees, volunteers, service users, members, supporters and donors. The legislation:

  • requires organisations to register if they keep records (unless they are exempt and this includes many charities and clubs)
  • governs the processing of personal data including ‘personal sensitive data’
  • requires organisations to comply with  eight principles for data protection
  • allows employees, service users and other contacts to request to see the personal data held on them.

Every organisation should have a written policy and procedure that is specific to their context about how they handle personal data and enact privacy principles.

Requirements for these policies and procedures will change when GDPR takes effect. Read the NCVO guidance for charities on how to prepare for GDPR.

Charity Finance Group have also produced GDPR: A guide for charities

Support from the regulator

The Information Commissioner’s Office (ICO) is the regulator for data protection and privacy law. Their website is an excellent source of information and support and includes:

Sample policies

It can be hard to write a policy from scratch. There are a number of suppliers of sample policies. These are intended as guidance only and should be developed alongside the guidance from the Information Commissioner’s Office to ensure it is specific to your circumstances.

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